How to Write a California WVPP Plan: Template and Structure

A Workplace Violence Prevention Plan (WVPP) is the core document required by California SB 553. Here's a practical structure you can follow to build yours.

1. Responsibility

Identify who in your organization is responsible for implementing and maintaining the plan. This should include names or job titles of the individuals accountable for each part of the plan.

2. Reporting procedures

Document how employees can report workplace violence incidents, threats, or concerns — without fear of retaliation. Include multiple reporting channels (e.g., supervisor, manager, anonymous option).

3. Communication

Explain how you will communicate with employees about workplace violence matters, including how you will respond to questions and concerns.

4. Hazard identification and evaluation

Describe the procedures for identifying and evaluating workplace violence hazards. This should include periodic inspections, employee reports, incident reviews, and operational changes.

5. Hazard correction

Document procedures for correcting identified hazards in a timely manner. Include who is responsible, timelines, and verification of corrections.

6. Training

Outline your training program: what will be covered, when training occurs (initial, annual, and when new hazards are identified), and how you will document training completion.

7. Incident log

Maintain a violent incident log for every workplace violence incident. The log should capture the date, time, location, type of violence, description, consequences, and corrective actions — while protecting employee privacy.

8. Post-incident response

Document procedures for responding to and investigating incidents, including immediate actions, investigation steps, and follow-up.

9. Annual review

Commit to reviewing and updating the plan at least annually, after incidents, and when deficiencies are identified.